Approval Methods
Approval can be carried out in three ways:
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- In contrast to the two voting procedures, only one member of a group has to grant approval in the First-Wins procedure in order for the whole group's approval to have been given. It is also possible to specify whether other group members can disagree with a "colleague" and reject a previously approved request, or whether a vote that has been cast immediately finalizes the approval task and blocks all other group members (enforced First-Wins). In the event of a conflict, the original vote will be invalidated in quickTerm; however, all agreements or rejections will remain documented in the termbase.
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- In contrast to the first wins procedure, the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group's approval to have been given.
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- The minimum votes procedure dictates that a certain number of total votes has to be cast for each term before a decision (agree or reject) can be reached. Abstentions are not counted. We recommend specifying an odd number of necessary total votes so that the number of votes for and against the proposed term are not identical, as the system would then be unable to reach a majority decision.
The Administrator specifies whether a group uses the First-Wins or voting procedure to approve entries under Approval settings in the group management.
| Glossary entry: | First-Wins Procedure |
Granting approval via the First-Wins procedure means only one member of a group has to cast a vote. This vote will set the entire group vote status.
| Glossary entry: | Minimum Agreement Procedure |
In contrast to the First-Wins and necessary votes procedures, the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group's approval to be granted. A group's approval is only deemed valid once the number of votes in agreement has been reached. Negative votes are not counted.
| Glossary entry: | Necessary Votes Procedure |
In contrast to the First-Wins or minimum agreement procedure, a number of total votes is defined that has to be cast before the group's decision is deemed valid. The decision does not have to be unanimous.