In quickTerm, approval is the process that a term must pass through before it is accepted by all decision makers. In the final stage, the term is subjected to a last check and final approval from the terminologist. After this, the entry is considered to be approved.

The terminologist or translator can send an entry to approvers for a particular language who can then approve or reject it. This process is called Approval.

Granting approval via the First-Wins procedure means only one member of a group has to cast a vote. This vote will set the entire group vote status.

In contrast to the First-Wins and necessary votes procedures, the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group's approval to be granted. A group's approval is only deemed valid once the number of votes in agreement has been reached. Negative votes are not counted.

In contrast to the First-Wins or minimum agreement procedure, a number of total votes is defined that has to be cast before the group's decision is deemed valid. The decision does not have to be unanimous.

In quickTerm, requests are assignments that may be sent to the terminologist by any user, depending on the user authorization. Requests are either term requests, change requests or translation requests. The terminologist can then reject, implement or convert these requests into a task.

In quickTerm, tasks are requirements set by the terminologist to be completed by his staff. They comprise edit tasks, approval tasks and translation tasks.

In terminology, a term is a "word" expressing a certain reality. In terminology, a "concept" is a certain reality, for instance a particular feature on a phone. The term "speed dial" would be a possible way to express the concept. Concepts are also called entries in the MultiTerm context.

A term request is generated when a user searches for a term that does not exist in the termbase and would like the term to be added to the termbase. Term requests go to the central terminology team that decides which terms are to be created in MultiTerm and how they are to be created. This is followed by the approval of the entry.

A translator can suggest a (new) foreign-language equivalent for an existing entry. This is referred to as a translation suggestion.

A terminologist can assign a new entry to a translator so that the foreign-language equivalent to the source-language term can be researched. This is referred to as a translation task.