Approver: Special Functions
As the approver, new or changed terms are assigned to you to approve in the quickTerm Workflow by the terminologist. You are responsible for voting for or rejecting these entries.
Approvers are always members of an approval group, which means they have to decide on the new entries jointly with their colleagues. There are two types of approval groups:
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- First-Wins
- In a "First wins" group only one member of the group has to vote. Their vote is cast for the group as a whole. That means that in your assigned task lists you only see tasks which have not yet been answered by any of your group members.
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- Voting Group
- Voting groups have one of two voting procedures:
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- The minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group's approval to have been given.
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- The minimum votes procedure dictates that a certain number of total votes has to be cast for each term before a decision (agree or reject) can be reached. Abstentions are not counted.
The administrator specifies whether an approval group is to use the first wins or voting procedure to approve entries under Approval settings in User management.
Approvers may also have edit tasks assigned to them in the role of specialist. If an action is required from approvers, they can find this information on the "Assigned tasks" tab. The "All my tasks" tab shows all tasks for the approver, including those in which they are involved but do not yet need to action. This includes their own feedback, edit and translation tasks, and term requests.
Further information
| Glossary entry: | First-Wins Procedure |
Granting approval via the First-Wins procedure means only one member of a group has to cast a vote. This vote will set the entire group vote status.
| Glossary entry: | Minimum Agreement Procedure |
In contrast to the First-Wins and necessary votes procedures, the minimum agreement procedure requires a specific number of users in a group to approve an entry in order for the group's approval to be granted. A group's approval is only deemed valid once the number of votes in agreement has been reached. Negative votes are not counted.
| Glossary entry: | Necessary Votes Procedure |
In contrast to the First-Wins or minimum agreement procedure, a number of total votes is defined that has to be cast before the group's decision is deemed valid. The decision does not have to be unanimous.