The quickTerm Workflows
In quickTerm, a new term is typically requested by some user and will then be processed: Additional information will be added by specialists, it will be translated in other languages, approved, etc. All these processes are moderated by the terminologist, who has the final say on any information in the termbase.
quickTerm distinguishes between requests and tasks.
Requests
Requests can be submitted by all users of the termbase, provided that this option has been enabled in each case. The requests comprise:
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- Term request: A completely new entry is desired
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- Change request: An existing entry should be changed
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- Translation request: An existing entry needs translating into an additional language
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- Log terms: Not really a request, but a note to a user that a search was unsuccessful.
Tasks
Tasks are always initiated by the terminologist. Exceptions are foreign language approvals that were created automatically during the translation process, or tasks created fully automatically by quickTerm Tools. The tasks comprise:
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- Edit task: The terminologist "orders" specific data from a certain user group for an existing entry or term request
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- Approval task: The terminologist sends a prepared entry to the different user groups for approval. This may also take the form of a fully automated process via quickTerm Tools.
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- Translation Task: The terminologist sends an entry for translation into certain languages only. This may also take the form of a fully automated process via quickTerm Tools.
Workflow Participants
Depending on how the system is configured, specific users can be involved in a workflow in one or several roles.
All users are divided into groups. These include approval and translation groups for the individual languages. It is also possible to define groups to perform an initial. mainly linguistic check on the content of requests.
When voting takes place with a group in a workflow, for instance the approval workflow, then one of several different voting procedures can be configured (see also chapter Approval task).
Approval, edit tasks and, of course, translations run as separate workflows in each language. It is therefore entirely possible that an entry can be approved in German, awaiting approval in English, in progress in Italian and only just submitted for translation in Spanish all at the same time. This also means that specific approvers are defined for each language and can automatically only approve "their" language. Similarly, translators can only make suggestions or receive tasks for "their" language.
Furthermore, it is possible in quickTerm to display only those languages that have been approved for each term (status filter at language level).
Logging Workflow Status in the Termbase
The workflow status can also be optionally logged in MultiTerm or Acrolinx (See MultiTerm Approval Documentation ).
Typical sample workflow
This is what a workflow in quickTerm could typically look like:
- 1.
- A user requests a term.
- 2.
- A linguist or other "initial checker" verifies the request and sends it on to the terminologist.
- 3.
- The terminologist delegates it to a subject matter export for detailed information.
- 4.
- After compiling all the initial information, the terminologist creates the initial entry in the termbase.
- 5.
- The terminologist then sends this entry into an approval workflow.
- 6.
- The result of each vote (approved or rejected) is recorded.
- 7.
- The terminologist then sends this entry into translation.
- 8.
- The foreign-language equivalent is added and proofread.
- 9.
- Target-language approvers decide whether the equivalent is appropriate.
The exact sequence of the steps is very flexible and can be adjusted to fit your exact needs.
Further information
| Glossary entry: | Requests |
In quickTerm, requests are assignments that may be sent to the terminologist by any user, depending on the user authorization. Requests are either term requests, change requests or translation requests. The terminologist can then reject, implement or convert these requests into a task.
| Glossary entry: | Tasks |
In quickTerm, tasks are requirements set by the terminologist to be completed by his staff. They comprise edit tasks, approval tasks and translation tasks.