"Tasks", such as automatically starting approval tasks, can be defined in quickTerm Tools. These tasks can then be started automatically using Windows Scheduler, but can also be started manually.

Parameters can be defined that determine which conditions an entry has to meet before it can be sent for approval. For example, the system can be configured so that all entries with the workflow status "New" and that also contain at least one preferred term and at least one explanation or definition are sent for approval. The respective groups, etc. to which the approval task has to be sent can also be configured.